Writing a Meeting Report There are so many conferences, and most junior researchers will only have a chance to attend one or two a year.
Filing or storage of minutes for future reference 1. A well-planned meeting helps ensure effective meeting minutes.
If the Chair and the Secretary or minutes-taker work together to ensure the agenda and meeting are well thought out, it makes minute taking much easier. For example, depending on the meeting structure and the tools you use see Tools belowthe minutes-taker could work with the Chair to create a document format that works as an agenda and minutes outline as well.
What is the agenda of a meeting?
Record taking - what should be included? Date and time of the meeting Names of the meeting participants and those unable to attend e. Actions taken or agreed to be taken Next steps Voting outcomes — e. Motions taken or rejected Items to be held over New business Next meeting date and time Tips that might help your note taking: Create an outline — as discussed earlier, having an outline or template based on the agenda makes it easy for you to simply jot down notes, decisions, etc.
If you are taking notes by hand, consider including space below each item on your outline for your hand-written notes, then print these out and use this to capture minutes.
Check-off attendees as they enter the room - if you know the meeting attendees, you can check them off as they arrive, if not have folks introduce themselves at the start of the meeting or circulate an attendance list they can check-off themselves.
Record it — literally, if you are concerned about being able to keep up with note taking, consider recording the meeting e.
Download our Meeting Minute Checklist for Associations and Nonprofits with sample minutes taken at a meeting and learn how to take better minutes.
Here are some tips that might help: Try to write the minutes as soon after the meeting as possible while everything is fresh in your mind. Review your outline and if necessary, add additional notes or clarify points raised.
Also check to ensure all decisions, actions and motions are clearly noted. Check for sufficient detail: Glassie and Dorothy Deng suggests the following for Board minutes: This is a business document, not about who said what.
Avoid inflammatory or personal observations. The fewer adjectives or adverbs you use, the better. If you need to refer to other documents, attach them in an appendix or indicate where they may be found.A meeting report is your personal perspective on the meeting so you will have to naturally pick and choose what you find most interesting.
If you are concerned about this then start your post by stating your area of research and scientific interests to explain your selection. Tips for Writing Meeting Minutes – Lynn Gaertner-Johnston (Business Writing) Get a Special Report on Simplifying Membership Management Enter your email and receive this special report in your inbox.
Writing a Meeting Report. There are so many conferences, and most junior researchers will only have a chance to attend one or two a year.
Meeting reports are a way to make conferences accessible to those in the community who are not able to attend. Can I write a meeting report?
Mar 17, · The meeting gave me the opportunity to learn many issues in regards to the training needs of countries in the Asia-Pacific region. As a trainer who usually performs TNA for MOF, I find it was a very enriching experience for me.
Mar 29, · Meeting minutes reports should accurately and clearly describe what happened during a meeting. Because meeting minutes are considered legal documents, a person taking these minutes should be aware of appropriate structure of these reports, as well as the kind of information that should be included.
Mar 17, · Ho to Write A Report on A Metting Attended? I’d like to share you the kind of report that I make when I attended a meeting in Singapore last February. By the way, that’s the second chance for me to visit Singapore after 7 years and I saw there were a lot changes in the country.